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Privacy Policy for Brilliant Beans Tutoring

1. Who we are
Brilliant Beans Tutoring (“we”, “us”, “our”) provides private tuition services via our website https://www.brilliantbeanstutoring.co.uk. Our contact details:

We act as the “data controller” under the UK GDPR and the Data Protection Act 2018.

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2. What personal data we collect
We may collect the following personal data from you:

  • Name(s) of you and/or your child(ren)

  • Contact details (email, phone number, postal address)

  • Date of birth or school year of the child(ren)

  • Any other information you provide when enquiring, registering, or paying for our services

  • Payment information where applicable (but payment processors may collect payment data directly)

  • Usage data when you visit or use our website, e.g. IP address, browser type, pages visited (via cookies or similar technology)
     

3. Why we collect your data and lawful basis
We collect and process personal data for the following purposes:

  • To respond to enquiries and manage bookings, admissions, tuition sessions and communications with parents/guardians or students

  • To administer payments and manage billing if required

  • To operate and improve our website and services (including analytics if used)

  • To comply with legal obligations (e.g. safeguarding, record-keeping)

Our lawful bases include performance of contract, legitimate interests (for website operation, service administration), and any consent you give when required (for example for marketing communications or non-essential cookies).
 

4. Cookies and similar technologies
When you use our website we may use cookies or similar technologies to collect information such as IP address or browsing behaviour.

We use cookies only for:

  • Essential functionality (to operate the site)

  • Analytics or performance tracking (if enabled)

You have the right to accept or reject non-essential cookies. If you reject cookies, some features may not work as intended.
 

5. Who we share your data with
We do not sell your personal data. We may share your data with:

  • Payment processors (if you pay via a third-party service)

  • Tutors or staff directly involved in providing tuition or services, where needed

  • Third-party service providers we use to run our website, manage bookings or communicate with you (for example email or SMS providers), when required to deliver our services

We require those third parties to treat your data securely and only for the purposes we specify.
 

6. International transfers
We do not generally transfer personal data outside the UK. If we ever do, we will only do so in compliance with applicable data-protection law and using appropriate safeguards.
 

7. Data storage and retention
We store your personal data only for as long as necessary to fulfil the purposes listed above. Once it is no longer needed (for example after you cease using our services and after any statutory or regulatory retention period), we securely delete or anonymise the data.
 

8. Data security
We adopt appropriate technical and organisational measures to protect your data from unauthorised access, loss, alteration or disclosure.
 

9. Your rights
Under UK GDPR you have rights including:

  • The right to access your personal data we hold about you

  • The right to request rectification (correction) of inaccurate data

  • The right to request erasure (deletion) of your data, where we no longer need it

  • The right to restrict or object to certain processing

  • The right to data portability (where applicable)

  • The right to withdraw consent (if processing is based on consent)

  • The right to lodge a complaint with the regulator

To exercise any of these rights, contact us via the contact details above.
 

10. Marketing and communication
If you agree to receive marketing or updates from us (e.g. offers, newsletter), you can opt out at any time by contacting us or using the unsubscribe option in communications.
 

11. Children’s data
If you provide information on behalf of a child, you confirm you are the parent or legal guardian. If the child is under 13, you must give explicit consent for us to collect or process their data.
 

12. Changes to this policy
We may update this policy from time to time. When we do, we will post the updated version on our website with a clear date of last revision.
 

13. Contact
If you have any questions about this policy or our data-practices, contact us at: info@luckybeanschildcare.co.uk or phone 02045 010894 / 07926 696334.

Date of last update: [08/12/2025]

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